The National Parenting Initiative : Privacy Policy

The NPI Privacy Notice

The National Parenting Initiative is committed to protecting your privacy. This Notice contains our privacy policy and explains who we are; what information we collect, and how we collect it; why we use it; the limited circumstances in which we may disclose it; how we keep your information safe; and how long we retain it.

We will never sell your personal data, and you always have the right to request a copy of our records of your personal data, and to request that we amend or delete your personal data.

Who we are
The National Parenting Initiative (the NPI) is a charity (Registered Charity No 1166031). Its core purpose is to inspire and mobilise churches to play their part as God turns ‘the heart of the fathers to the children’ (as prophesied in Malachi 4:6). As an umbrella body, it does this by “signposting” parenting materials for the benefit of churches and similar organisations, and supporting those bodies as they run parenting courses. The NPI is also one of the means by which parents find out about such courses.

For the purposes of the General Data Protection Regulations (“GDPR”), the NPI is the data controller of personal data held by the NPI.

If, after reading the rest of this Privacy Notice, you have any further queries, please contact us

by letter – The National Parenting Initiative, 160A Gloucester Road, Bristol, BS7 8NT,

by email – jane@thenpi.org.uk or by phone – 07795 566927

You can also find information on data protection and privacy at www.ico.org.uk

What information does the NPI collect?
For private individuals, the NPI collects name, address and contact details (email address, telephone number(s), postal address). For churches and other organisations, the NPI additionally collects the organisation name.

If you give your personal data at an event, the NPI will also ask you if you consent to the use of your image (photograph, video) or your comments for NPI publicity (on paper, online or on social media). You can choose to refuse consent, or to give limited consent (eg specify which medium(s) can be used, ask that your name is not mentioned).

In a limited number of circumstances, we request information relating to financial transactions (for example, bank details). See below for information about how long we retain that information.

This website uses cookies to help it work well for you, and to track statistical information about the use of the website. You can view our Cookies Policy, and the type of cookies used, at the foot of this Privacy Notice.

Note: Under the General Data Protection Regulations, information relating to religious belief (amongst other “special categories”) is regarded as more sensitive, and so requires more protection. Our data handling reflects the sensitivity of this data.

As a not-for-profit body with a religious aim, our condition for processing special category data is section (d) of Article 9 (2) of the GDPR.

How does the NPI collect personal data?
The personal data we hold comes mainly from sign-up forms (on-line, via the website, or on paper, at events) or correspondence by phone, email or letter.

It may also come from legal and publically available sources, such as your organisation’s website.

Additionally, cookies give us information about use of the website.

Why does the NPI process personal data?
The aim of the NPI is to inspire, mobilise, encourage and support churches in their endeavours to run parenting courses. In order to offer our services, we need to collect and use contact details of individuals, either in their formal capacity (as an employee or volunteer attached to a church or similar organisation) or on their own behalf.

Most of the personal data held by the NPI consists of mailing lists of contacts. These are used to send general news and prayer letters, and to send out more specific information which might be of interest to those in a particular location, such as invitations to an event.

From time to time, parents contact us via our website to ask about available courses. We then contact churches in the locality of the parent to see if they can help. We may use stored data, if we have contacted a particular church before, or publically available data from the church’s website.

We also hold the personal data of the parent making an enquiry. This information is deleted as soon as the enquiry has been answered and the individual has been put in contact with a church running a suitable course.

We hold personal data for our own personnel, for the purpose of running our organisation.

We process personal data in these ways on the basis of our legitimate interest in furthering the aim of the NPI. As we do so, we attempt to balance our needs with others’ need for privacy. For example, when we contact a particular organisation for a specific purpose, we record their response so that our future contact with them is in accordance with the wishes of that organisation.

We will only use your personal information in a way or for a purpose that you would reasonably expect of a charity involved in the realm of parenting. If, in future, we see the need to extend our use of your personal data, we will seek your consent in writing.

Who has access to personal data?
Your personal details are shared internally for the purposes listed above. The people with access to your data are solely those who need it in order to fulfil their responsibilities within the NPI.

We will never share data with another organisation for their own purposes, and will never sell personal information for any reason whatsoever.

For example, when a church shows an interest in one of the parenting course providers which we signpost, we leave it to the church to make contact with the course provider.

We use MailChimp to send out news and prayer letters. For more information, please view MailChimp’s privacy policy for Members (in this case, the NPI) and for Contacts (that is, the individual names on the NPI’s distribution lists for news and prayer letters) https://mailchimp.com/legal/privacy/

We also use Google Analytics to analyse data arising from the way in which people use our website. For more information, go to https://support.google.com/analytics/answer/6004245?hl=en

Data-sharing with third parties may also occur in these limited circumstances:

Processing a financial transaction with, for example, a bank
Where required by law or regulation

How does the NPI protect data?
The NPI takes the security of your data seriously and has internal policies and controls in place to keep data up to date, to store it, and to destroy it securely. It also takes reasonable precautions to prevent loss, misuse or unauthorised access and disclosure.

For how long does the NPI keep personal data?
Our relationship with our contacts is generally long-term, so we keep personal data for as long as we need it to maintain that relationship, or to meet any legal or regulatory obligations.

In the case of financial data, we will only store that information for as long as it is necessary to complete a specific transaction such as a payment to a bank. In the case of Gift Aid, we keep records for 6 years after the last transaction, plus the accounting year.

We follow the guidelines in the Church of England’s policy, “Keep or Bin?”. When we no longer need the information, or you require us to delete it, we will dispose of it securely.

What if you do not provide personal data?
If you do not provide your personal data, we will not be able to process any enquiry you make.

Automated decision-making
Apart from cookies on the website, the NPI does not use automated decision-making or profiling.

Your rights
Under the General Data Protection Regulations, individuals for whom there are records containing personal data are known as “data subjects”. The NPI treats churches and other organisations as data subjects because its records include the names and telephone numbers of individuals working for those organisations.

Under these regulations, you have the right to

Obtain a copy of your own personal data, as held by the NPI
Request that the NPI rectify incorrect or incomplete personal data
Request that the NPI delete your personal data
Request that the NPI stop processing your personal data (temporarily or permanently)
Where the NPI is relying on its legitimate interest as the legal ground for processing data, object to the processing of your personal data.

If you would like to exercise any of these rights, please contact the NPI using any of these methods:

by letter – The National Parenting Initiative, 160A Gloucester Road, Bristol, BS7 8NT,

by email – jane@thenpi.org.uk or by phone – 07795 566927

If you believe that the NPI has not complied with your data protection rights, you can lodge a complaint with the Information Commissioner (www.ico.org.uk)

Cookies Policy
Cookies are small pieces of digital information saved by your computer or mobile device when you visit a website. They enable the website to remember your device’s identity, which both enhances your experience of the website, and enables us to see, for example, how many visitors we have and which pages they view, so we can improve the website’s effectiveness.

We are advised that these are the cookies our website itself uses. This table gives their names and and their effect, so that you can choose which ones (if any) you want to disable in your browser.

Cookie Name	Purpose
ASP.NET_SessionId	This holds an ID to identify your session. It is deleted when you close your browser.
InsightUserAuth InsightUserAuth_authenticated	These cookies are used to determine whether or not you are logged in to the website.
CookiesNotificationSeen_	This cookie is set when you dismiss the notification message about our cookies policy so that the message is not displayed in future.

Third Party Cookies – Google Analytics
Google Analytics also use cookies. These cookies collect information in anonymous form, including the number of visitors to our site, their route to our site and the pages they visit on our site. The NPI uses this data to help us improve our site. These cookies do not contain information which is personal to you.

For Google privacy information, follow this link:
https://support.google.com/analytics/answer/6004245

If you decide that you do not want your data to be collected for analysis, the Google add-on described here disables Google Analytics from using your data. Click on this link:
https://support.google.com/analytics/answer/181881?hl=en-GB

This policy was last updated in September 2018 and is reviewed regularly. Please revisit it each time you consider sharing your personal data with us.